You will only be able to use NEXDOC if your commodity has been introduced into the system. Find out how we are transitioning commodities to NEXDOC.
To access the Next Export Documentation (NEXDOC) system you will need to register.
As a first step, to be able to register your business in NEXDOC, you will need to register in the department’s online portal.
Following this, you will need to connect to the NEXDOC system.
To support you in choosing best way to register your business model in NEXDOC here are some Registration scenarios for NEXDOC.
There are three ways you can access NEXDOC:
- use the NEXDOC service in the online portal and register as an exporter
- buy third party software and register as a client group administrator or client group member
- pay an export agent
Please note, not all NEXDOC access channels are available for all commodities.
Use the NEXDOC service in the online portal
The NEXDOC portal is a direct means for exporters to apply for export documentation, with the department. The portal is accessed through the department’s online services.
The portal is a free platform offered by the department to obtain your export documentation.
The below video outlines how to register for the NEXDOC system in the portal as an exporter.
Video Transcript - How to Register for NEXDOC (DOCX 614 KB)
To find out more on how to register for the NEXDOC system in the online portal visit NEXDOC Help.
Buy third party software
For some commodities, you can connect to NEXDOC using software available from third party providers. Before you can use software to access NEXDOC there are a few things that you need to consider.
Current EXDOC software users
If you are currently using EXDOC, you will need to check with your software provided that their software package is being upgraded to connect to the new NEXDOC system.
Start preparing to access NEXDOC before your commodity is added. Contact your software provider to find out what you need to do.
Available upgrades
The department is working with software providers to upgrade software packages to connect with each commodity as they transition to NEXDOC.
Check when we are transitioning commodities to NEXDOC.
New users
If you do not currently use EXDOC software, but you would like to interact with the NEXDOC system using commercially available software, you will need to buy a software package.
Alternatively, you can connect to the NEXDOC system directly in the online portal for dairy, honey and eggs.
Each software package is different; some provide whole of documentation solutions and some do not. You should ensure you select a package that meets your business needs.
Before you buy, check:
- level of client support provided
- maintenance agreements
- cost
- whether it is fit for your purposes
Contact an accredited software supplier.
If you would like to print certificates and other export documents at your own office, check the printer requirements you need to meet.
Check printer requirements
If you are printing your own certificates, your printer must:
- be located in Australia
- be a duplex laser printer
- support at least 600dpi.
If you need any assistance with mapping printers to your software, please contact your software provider in the first instance.
Pay an export agent
Find out more about export agents on the Austrade website.
If you want to provide an export agent service:
- contact an accredited software supplier
How to register as a user in the NEXDOC system
Before you can use the NEXDOC system, you will need to register as a user via the online service portal even if you are using a third party software to access the system.
You can apply for different levels of access in the NEXDOC system depending on how much of the export documentation process you want to complete yourself.
Register as an Exporter
Registering as an exporter is available in the online service portal. As an Exporter your name and address will be included as the exporter/owner on any documents generated for you.
You will need to:
- Create an account with online services
- Once you have connected with NEXDOC, select Register as an Exporter (trading/company name).
- Follow the Create and Manage your NEXDOC account user guide.
Register as a Client Group Administrator
If you currently use third party software to lodge export documentation, refer to How to Register user guide and follow the steps for Client Group Administrator.
You will need to:
- Create an account with Online services (if you haven’t done so previously)
- Connect to NEXDOC Service
- Select Client Group Administrator for external software Users.
- Follow the steps in the Create and Manage your NEXDOC account for client group administrator for external software user guide.
The individual from the company that initially registers the business as a client group, will automatically be the client group administrator. This person will have the permissions to manage client groups and group members.
Once your registration request is approved, you can create more client group administrators and add client group members to your client groups.
Register as a Client Group Member
This option is currently only available for dairy and egg commodities.
You will need to be a client group member if you are using third party software to:
- submit export requests on an exporter’s behalf
- approve export permits as an automated export permits issuer (AEPI)
To undertake activities such as raising export requests or approving export documentation, you need to ensure you are added as a client group member to the client group.
You don’t need to have registered in NEXDOC to be added to a client group. A client group administrator for the company can add you to their client group in NEXDOC.
If you are an existing AQA user in NEXDOC you will need to apply for export permit issuer status in the NEXDOC system.
If you would like to apply for export permit issuer status in the NEXDOC system, see Approving export permits in NEXDOC (NEXDOC).
Once you have determined the best way to register in the NEXDOC system to suit your business and your team, (see NEXDOC - FAQ Registration scenarios for NEXDOC) proceed to How to register as a user for NEXDOC and follow the user guide.
Software vendors
If you are considering developing a software package solution to integrate with the NEXDOC’s web services, email the Enhanced Traceability Project. Further information is available at For Developers of 3rd Party Software.
NEXDOC system User Guides
Follow our step-by-step user guides to create your account. See the Registration scenarios for the NEXDOC system to work out the best option for your business.
Online Services
There are two ways to create an online services account:
- with an mygov identifier
- directly with the department
Once you have created an account in online services, you can connect to other services.
- Select Connect to a service or select the Services tab.
- A list of services available are displayed.
- Select NEXDOC as the service you would like to connect to.
For more information refer to the How to register as an exporter in NEXDOC video or read the NEXDOC Create and Manage your account instructional guide.
To access the NEXDOC system you must:
- create an online Services account
- lodge a client group administrator request (if you use software or are a representative who manages the export process for an exporter) or
- register as an exporter in the NEXDOC system (if you are the exporter/owner of any documents generated for you).
Register as an exporter in the NEXDOC system
Your name and address will be included as the exporter/owner on any documents generated for you.
In NEXDOC, the application questions can differ depending on your circumstances.
When you start the request, you will be guided through the process.
Exporter details
Enter the name and contact details of the organisation. These are the details that will appear on your certification.
Exporter contact
- Tell us who the best person is to contact about your account.
- If you are the contact person, select the relevant option. Your details will be copied from the Exporter details tab. If someone else is the contact you can enter an email address and NEXDOC will search to locate an existing client record.
- If the client record is found, you can select from two options:
- use this existing client as the contact person. Selecting this option will use the contact details stored on NEXDOC for this person.
- don’t link the existing client, enter new details manually. Select this option to enter the contact details.
My Printer
You can apply to use your own printer to print documentation from the NEXDOC system. Make sure when applying, your printer meets the required printer requirements.
Commodities
Tell us which commodities you will be exporting.
Single electronic window integration
Complete this section if you intend to integrate processing your consignments in NEXDOC with the single electronic window (SEW):
The single electronic window (SEW) in NEXDOC provides exporters a single data entry point for export clearance from the Department of Agriculture, Fisheries and Forestry and the Department of Home Affairs. Through SEW, you can link your NEXDOC entries to the Integrated Cargo System (ICS) and receive ICS Clearance as part of your NEXDOC Request for Export Documents (REX).
Submit
When you submit your request in NEXDOC, it will be sent to us.
Application review
We will review your application and contact you if we have any questions.
Once your application has been processed, you will see new options in the online services portal.
This includes options such as:
- Go to NEXDOC Homepage
- Lodge a Request for Export (REX)
- Manage Client Groups (software users)
Maintain your details
You can manage your account in NEXDOC to:
- update your details
- access NEXDOC services.
Update your details
Your personal details can be edited in the My details screen. The email and phone numbers supplied in this section will be used by us to contact you.
Access NEXDOC services
NEXDOC Services allows you to access:
Once you have logged into the online services portal, you can locate NEXDOC services by selecting 'Go to the NEXDOC homepage'.
You can follow these steps in the NEXDOC Manage your details user guide.
On the NEXDOC homepage you will have an Account option.
From the Account option you can access:
- My details
- NEXDOC services
- Address books.
Client groups
For software users only. Manage your groups and group members.
Exporter Management
Allows you to add exporter records to your account.
Manage My Printer
You can print some documentation outside of our offices. In these cases, a client can print on their premises once we have reviewed your request.
Manage Export Commodities
You can apply for other commodities as they become available on NEXDOC.
For more in-depth step by step instructions and details on creating a NEXDOC account, see the document titled “NEXDOC Create and Manage your account” found in Related documents at the bottom of the page.
If further assistance is required, please contact the NEXDOC help desk.
You will need to register as a client group administrator if you have purchased software from an approved software vendor and have been requested to create client group identifiers and group member identifiers.
- Connect to the Online Services Portal.
- Connect to NEXDOC
- Select the Services tab.
- Select Client Group Administrator for External Software Users.
- The Register to be a Client Group Administrator screen displays.
Register to be a Client Group Administrator
When you start the request, you will be guided through the process:
Exporter/Business details
- Business Name: Enter your business name and ABN (Australian Business Number).
- Client group reference: This is for your records and can be in any format.
- Address: Enter the physical address of the client group. This address is verified by google maps.
- Contact Number: Enter a phone number for the contact person.
- EDI number (if known): Enter the Electronic Data number.
Export Commodities
Select the commodities you intend to export.
If you are exporting Dairy, you will be asked if you give approval to share your export data with Dairy Australia.
Contact Person
- I am the contact person: Select if you are the contact person for this client group. Your details are associated with the administrator role for this group.
- Someone else is the contact person:
- Select to nominate another person to be the contact person for this client group.
- Enter a valid email or NEXDOC client ID (if existing NEXDOC user) for the contact person.
- Select Search for existing client. NEXDOC will search for the contact person record.
- If a match is found, it will display.
- If there is no client match, you can enter the contact person details.
My Printer
Select this option for the client group to be able to print from their office location. This triggers a request that is sent to us for review.
Manage Client Groups
When we approve your request to be a client group administrator, a new service called Manage Client Groups displays in NEXDOC on the Home tab and the Services tab.
Several functions can be performed in this service. You can access:
- client groups
- contact person
- My printer
- export commodities
- client group members
Add your group members. This will generate identifiers for each of your users.
For more in-depth step by step instructions or other information on how to Navigate NEXDOC please refer to NEXDOC Help.
If further assistance is required, please contact the NEXDOC help desk NEXDOC@aff.gov.au.