Indonesia: Process for new dairy establishments listings with Indonesia (2019-05)

​Date of issue: 10 April 2019

Date of effect: Immediate

Reference Number: MAA2019-05

Attention:

Industries—Industry bodies – Dairy Australia
Export dairy establishments
Licensed exporters
Department of Agriculture and Water Resources—Central and Regional offices

Purpose

To advise dairy export registered establishments of the listing process for dairy establishments seeking new listing with Indonesia.  This MAA provides information to exporters on Indonesia’s listing application and fee process.

Summary of key points

  • Indonesia’s Ministry of Agriculture (MoA) has introduced regulations which require Australian dairy establishments to be listed with Indonesia before being eligible to export dairy products to Indonesia.
  • The listing process requires dairy establishments to be subject to a desktop audit by the MoA. The desktop audit requires completion of a questionnaire and payment of a desktop audit fee of 15,650,000 IDR (as at 10 April 2019) to the MoA, approximately $1,550 AU.
    • Please note that the Department of Agriculture and Water Resources (the department) does not have any role in setting this fee, or acting as a conduit for payment of the fee, or in ongoing fee negotiations. It is the responsibility of the exporter and importer to work with the Indonesian government to organise the payment of fees.
    • The department understands that payment of the desktop audit fee is required by Indonesia’s MoA before the desktop audit will be performed.
    • The fee payment is per dairy establishment.
  • The department has received some advice from Indonesia in regard to the listing process, however this process is subject to change. A summary of the currently known process is as follows:
    • The application documentation (i.e. desk audit questionnaire) must be completed by the establishment and verified by the department. For information on completion of the questionnaire, please contact the Dairy Egg and Fish Program at Dairy Eggs Fish.
    • The department submits completed and verified questionnaires to the MoA for assessment.
    • The MoA will advise the department when the application is complete and acceptable.
    • The department will then advise the establishment that the MoA has accepted the application.
    • The establishment’s representative must pay the desktop audit fee through the Indonesian bank system. The department understands that the fee cannot be paid by international transfer as the MoA’s account does not have an international banking code (swift code or IBAN).
      • The establishment’s representative must present to the MoA’s offices to request a billing code in order to make the payment. The billing code has a validity period of 7 days associated with it, and payment will only be accepted within this 7 day period.
      • The fee must be paid by the establishment’s representative as per the billing documentation instructions.
      • A receipt for the payment must then be presented to the Recommendation Service Unit at the MoA. Presentation of the receipt will trigger the commencement of the desk audit.
      • NB: The process for payment of the desktop fee requires a representative to physically present documentation in Indonesia, and it is essential for establishments to work with an Indonesian commercial agent and/or their importer to process the fee payment.
    • Indonesia’s MoA performs the desktop audit.
    • On completion of the desk audit the MoA may in some instances require an on-site audit of the establishment be conducted by Indonesian auditors before finalising listing approval.
    • Successful listing establishments will be updated on the MoA’s website and the department will be notified. The department will notify establishments when they have been successfully listed.
  • The department will provide further information as it becomes available.
  • The Manual of Importing Country Requirements (MICoR) will be updated to reflect the changes.

Further information

Contact Exports if you have any queries.

The information provided in this advice is current at the time of writing and is intended for use as guidance only and should not be taken as definitive or exhaustive. The Commonwealth endeavours to keep information current and accurate, however, it may be subject to change without notice. Exporters are encouraged to verify these details with their importers prior to undertaking production/exports. The Commonwealth will not accept liability for any loss resulting from reliance on information contained in this notice.

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