Approved arrangements glossary

​​Guide to using the glossary

This glossary contains terms, acronyms and definitions that relate to approved arrangements (AA). It is a live glossary of terms and is subject to review on a regular basis.

Definitions that are not contained within this glossary can be found in the Biosecurity Act 2015 (the Act) or in the most recent edition of the Macquarie Dictionary. Where a definition in this glossary conflicts with a definition stated in the Act, the definition used in the Act takes precedence.

Glossary

Term or acronymDefinition
AA Approved Arrangements. Refer to Biosecurity Act 2015.
AA requirementsA document that details the legally binding outcomes and requirements to be achieved by the BIP under the terms of the Approved Arrangement.
AA number
  • Single site AAs = AA site ID (previously QPR number).
  • Multi-site AAs = ABN + serial number.
AA site IDThe reference number given to each Approved Arrangement site, generated from the Quarantine Premises Register.
Accredited PersonA person who has successfully completed specified training approved by the Department of Agriculture and Water Resources.
Advisory findingA notification, issued at pre-approval audits, advising the operator that they have not complied with an Approved Arrangement requirement.
Agricultural Import Management System (AIMS)Electronic recording system used to:
  • manage biosecurity and food safety risks associated with imported cargo
  • track and record imported consignments
  • assign fees and collect revenue on imported cargo.
AirlockA separate, fully-enclosable space with two doors designed to limit pressure fluctuations during entry and exit. A shower airlock is an airlock that incorporates full body shower capability, which can be used as part of entry and exit procedures.
All weather roadA sealed or unsealed road which enables vehicle access into an Approved Arrangement site at any time regardless of weather conditions.
AlterationAny changes made to a document after the original and/or first signature has been obtained.
AnimalRefer to the Biosecurity Act 2015, Part 2-section 9.
Animal health recordFile or record of examinations, procedures and laboratory tests performed whilst an animal is under quarantine.
Announced auditAn audit where the Biosecurity Industry Participant is given advance notice of the audit date and time.
AnteroomA separate, fully-enclosable space used during access and egress that has specific containment functions.
ApplicantA legal entity (usually a business) that has submitted an application to enter into an Approved Arrangement.
Approved Arrangement classThe grouping of approved arrangements based on the type of activities taking place in the arrangement and the associated biosecurity risks.
Approved Arrangements contact personPerson at an Approved Arrangement site that the Department of Agriculture and Water Resources can contact to discuss issues or day to day needs when the Approved ArrangementManager is unavailable.
Approved Arrangement manager
(AA Manager)
Person who will be responsible for the approved arrangement.
Approved Arrangements requirementsDocuments that detail the legally binding outcomes and requirements to be achieved by the Biosecurity Industry Participant under the terms of the Approved Arrangement.
Approved Arrangement site
(AA site)
A site where a Biosecurity Industry Participant (BIP) undertakes biosecurity activities covered by an Approved Arrangement. For BIPs that undertake mobile biosecurity activities, the BIPs Approved Arrangement site is the location from which the mobile activities are based.
Approved disinfectantAn antimicrobial chemical approved by the Department of Agriculture and Water Resources for specific biosecurity operations.
Approved Person – specific to biosecurity waste Approved Arrangement.Appropriately trained person employed by the Biosecurity Industry Participant to undertake biosecurity activities in accordance with the requirements of their Approved Arrangement.
AQIS Premises IDCode used by the Automatic Entry Processing (AEP) Scheme to identify the location where an activity is to occur. These codes are added by Accredited Persons to the AQIS Premises ID field in the Integrated Cargo System when using the AEP Scheme. May also be referred to as a location code.
AQIS Processing TypesCodes used by the Automatic Entry Processing (AEP) Scheme to identify to Department of Agriculture and Water Resources what documents an Accredited Person has accepted and what activities should be performed. The AQIS Processing Types determine what directions will be added to the import declaration by the AEP Scheme.
AssociatesRefer to Fit and proper test for Approved Arrangements applicants on the department’s website.
Audit rateThe number of audits performed within a specified number of days.
Audit teamA team assigned to an audit. An audit team consists of a lead auditor with the assistance of auditors, trainees, observers and/or subject matter experts.
AuditorA departmental officer who is approved to conduct audits on behalf of the department.
BICONRefer to Biosecurity Import Conditions system.
Biosecurity activitiesRefer to Biosecurity Act 2015, section 405.
Biosecurity areaThe designated area within an Approved Arrangements site where goods that are subject to biosecurity control are stored, handled and/or treated. This also includes the collection and temporary storage of biosecurity waste and dunnage.

Biosecurity containment
level 1

(BC1)

The whole space approved by the Department of Agriculture and Water Resources in accordance with Approved Arrangement class 5.1 requirements. A biosecurity containment level 1 facility excludes lifts, stairs and corridors but may include lockable biosecurity storage areas outside or separate to the biosecurity area where biosecurity activities are undertaken.

Biosecurity containment
level 2

(BC 2)

The whole space approved by the Department of Agriculture and Water Resources in accordance with Approved Arrangementsclass 5.2 requirements. A biosecurity containment level 2 facility excludes lifts, stairs and corridors, but may include lockable biosecurity storage areas outside or separate to the biosecurity area where biosecurity activities are undertaken. The facility must be physically separate from offices used by containment facility personnel.

Biosecurity containment
level 3

(BC 3)

The whole space approved by the Department of Agriculture and Water Resources in accordance with Approved Arrangementclass 5.3 requirements. A biosecurity containment level 3 facility may incorporate access and supporting rooms and interconnecting corridors or common space areas after entering through an airlock. It may compromise a number of like rooms such as three interconnecting microbiological laboratories but does not include combinations of different types of facilities such as animal, plant or insectary facilities within a physical containment barrier. These facilities must be physically separate from offices used by containment facility personnel. Body showers, toilet cubicles and drinking water appliances may be included.

Biosecurity containment
level 4

(BC 4)

The whole space approved by the Department of Agriculture and Water Resources in accordance with Approved Arrangementclass 5.4 criteria. A biosecurity containment level 4 facility may incorporate access and supporting rooms and interconnecting corridors or common space areas after entering through an airlock. It may compromise a number of like rooms such as three interconnecting microbiological laboratories but does not include combinations of different types of facilities such as animal, plant or insectary facilities within a physical containment barrier. These facilities must be physically separate from offices used by containment facility personnel and must include a body shower and inner and outer change room. Toilet cubicles and drinking water appliances may be included. The facility must be housed in a separate building or must form an isolated part of a building.

Biosecurity Import Conditions system

(BICON)
System that holds the departments conditions for the import of goods, including permit conditions and treatments.

Biosecurity Industry Participant

(BIP)

Refer to Biosecurity Act 2015, section 14.
Biosecurity OfficerRefer to the Biosecurity Act 2015, section 545.
Biosecurity riskRefer to the Biosecurity Act 2015, section 9.

Biosecurity risk material

(BRM)

Material that has the potential to introduce into Australia an exotic pest or disease. This could include, but is not limited to: live insects, seeds, soil, dirt, clay, animal material, and plant material such as straw, twigs, leaves, roots, bark, food refuse and other debris.
Biosecurity waste

Waste subject to biosecurity control.
Note: Under the Biosecurity Act 2015 is a type of goods.

Biosecurity waste waterLiquid portion of the residue associated with any biosecurity operation.
Bond registerList of consignee details produced by a High Volume Specialist Operator.
Break bulk cargoNon-containerised cargo that must be loaded individually or cannot fit into a container. Typical break bulk cargo includes machinery, vehicles and timber.
BrokerRefer to Customs Broker.
Business nameA name or title under which a person or entity conducts business. Business names must be registered in Australia, unless you trade under your own legal name, or fall within an exemption, e.g. you trade solely in the Cocos Keeling Islands.
CaucusA meeting of the audit team to discuss and compile audit findings prior to the exit meeting. Caucus does not include the Biosecurity Industry Participant (BIP) and is conducted away from the BIP e.g. meeting room.
Co-located AA sitesMultiple Approved Arrangements sites operating within a single physical site and sharing a common Australian Business Number and an Approved Arrangements Manager.
CommodityRefer to goods in the Biosecurity Act 2015, section 19.
Company nameCan be used to trade under without the need to register a business name. Company registration creates a legal entity and allows access to privileges, such as a corporate tax rate or limited liability. A company may decide to register a business name if it wants to trade or carry on a business under a name other than the company name.
Company stampStamp used by an incorporated business entity to make an impression on a document that certifies that document as being correct and assigns the document with an identifier or direct link to that business entity.

Corrective Action Request (CAR)

A notification to a Business Industry Participant advising that they have not complied with an Approved Arrangements requirement.
Critical nonconformity
  • Any action, inaction or contravention of the departments requirements that results in:

a. the release or imminent release of goods that are subject to biosecuritycontrol without prior written direction or approval from the department
b. the movement of goods subject to biosecurity control without prior written direction or approval from the department

  • A deliberate failure to comply with a departmental direction.
Customs BrokerA person who holds a broker's licence granted in accordance with Part 11 of the Customs Act 1901 (the Act). Under the Act an owner of goods may authorise an agent (either an employee of the owner or a Customs Broker) to act on their behalf for the importation of goods into Australia.
DeclarationNotice submitted to the department providing information about human health, about the status of goods, or the intention to import goods. It can also be a document that certifies that specified actions have been taken before goods arrive in Australia.
DeconsolidationProcess of unpacking a container for the purposes of inspection.
Department of Agriculture and Water Resources Veterinary OfficerA veterinarian employed by the department.

Department of Immigration and Border Protection

(DIBP)

Agency responsible for enforcing the Customs Act 1901. It manages the security and integrity of Australia’s borders by working closely with other government and international agencies to detect and deter unlawful movement of goods and people across the border.
DetectionThe finding of goods, vectors or receptacles of biosecurity interest.
DIBPRefer to Department of Immigration and Border Protection.
Direct supervision

Where the supervisor is:
a. present in the area where the goods subject to biosecurity control are being handled and is
b. able to visually verify for themselves that the goods are being handled in accordance with the department’s requirements and is
c. able to communicate immediately and effectively with the persons being supervised.

DiseaseRefer to the Biosecurity Act 2015, section 9.
DisinfectDestruction of microorganisms using an approved disinfectant applied in an approved manner and at an approved rate.
DunnageMaterials (generally wooden items) used to support or stabilise a consignment during transport which is not attached to or forming part of the consignment. Examples of dunnage may include, but are not limited to: used tyres, drums, gluts and skids.
FacilitySpace approved by the department to a specific level of containment for the performance of biosecurity.
FCL/XTerm used to indicate that a requirement covers both full container load and FCX containers.
FCXSea cargo container with contents from multiple suppliers but consigned to one entity in Australia. For biosecurity purposes this is the same as full container load.
Fit and proper persons testRefer to Fit and proper test for Approved Arrangements applicants on the department’s website.

Full container load

(FCL)

Sea cargo container with contents from a single supplier and consigned to one entity in Australia. For biosecurity purposes this is the same as FCX.
Fumigation areaDesignated area where goods may be fumigated.
Fumigation certificateDocumentation certifying that a fumigation treatment has been conducted in accordance with departmental requirements.
Gas impervious materialSubstance that is gas impermeable, including plastic wrapping or laminated plastic films, lacquers or painted surfaces, aluminium foil, tarred or waxed paper.
GoodsRefer to the Biosecurity Act 2015, section 19.
Goods subject to biosecurity control 1. Imported goods:
Imported goods that the department has identified as being of biosecurity concern are subject to biosecurity control until the department has advised in writing that they are released from biosecurity control.
2. Products of imported goods:
Imported goods subject to biosecurity control that have undergone processing by whatever means continue to be subject to biosecurity control unless the department has advised that the processing is sufficient to allow the goods to be released from biosecurity control.
3. By-products and waste products from imported goods:
By-products and waste products (liquids or solids) that have been produced by processing of imported goods continue to be subject to biosecurity control unless the department has advised that the processing is sufficient to allow the by-products or waste products to be released from biosecurity control.
4. Goods that have been contacted or contaminated by the above:
Any goods that have been in contact with, or are otherwise potentially contaminated by, any goods belonging to the above three categories will become subject to biosecurity control unless the department has advised that any subsequent processing is sufficient to allow the goods to be released from biosecurity control (this includes packaging material, wrapping material, handling and testing equipment etc.).

High Volume Specialist Operator

(HVSO)

Household Goods and Personal Effects Forwarder which has been granted a depot licence by the Department of Immigration and Border Protection.

Household Goods and Personal Effects Forwarder

(HGF)

Entity involved in facilitating the international movement of household goods and unaccompanied personal effects. Many Household Goods and Personal Effects Forwarders are also High Volume Specialist Operators.
Household goods and unaccompanied personal effectsPersonal (non-commercial) items transported into Australia by a returning resident or a new resident of Australia via sea or air freight. The items must be personal property owned by the person whilst overseas.
Import PermitAn official document issued by the department to an importer of goods that authorises the importation of goods in accordance with the Biosecurity Act 2015 and specified permit conditions.
IncursionPost border infestation or infection by a viable exotic pest or disease.
InspectionPhysical examination of goods, documentation or vessels by the department.
Inspection areaA biosecurity area designated for use by Biosecurity Officers for the performance of inspections of goods that are subject to biosecurity control.

Integrated Cargo Systems

(ICS)

Application managed by the Department of Immigration and Border Protection used to electronically report and record imports and exports coming into and leaving Australia. The application allows for the collection of duty and GST and is used to monitor the movement of goods, capture statistics and for intelligence purposes.
InterceptionDetection of goods or vessels of biosecurity concern at the border.
Knock-down sprayCommercial off-the-shelf household aerosol insecticide spray.
Land Incorporating Minimal DevelopmentAny plot which contains a low ratio of developed to undeveloped land. These areas may or may not have improvements e.g. sewers etc.
Lead AuditorAuditor who is responsible for managing an audit and an audit team to ensure the scope and the objectives of the audit are achieved. The Lead Auditor can also be the sole auditor where no audit team is utilised to conduct the audit.
Legal entityAn individual person or a group of persons, a registered partnership, and Australian registered company or a government body who can be held to be legally accountable for the activities covered by an Approved Arrangement, including debts incurred.

Less than container load

(LCL)

Sea cargo container with contents from multiple suppliers and consigned to multiple entities in Australia.
LivestockDomestic animals as defined in the Australian Meat and Livestock Industry Act 1997. For example cattle, horses, calves, sheep, lamb or goats raised for home use or for profit.
Location codeRefer to AQIS Premises ID.
Major nonconformityA deliberate or inadvertent action or contravention of departmental requirements that
  • results in a situation that may lead to:
    a. the release of goods that are subject to biosecurity control without prior written direction or approval from the department
    b. the movement of goods subject to biosecurity control without prior written direction or approval from the department
    c. cross-contamination between goods subject to biosecurity control and other goods
  • impedes the ability of the department to monitor and manage compliance with departmental requirements.
Metropolitan areaSuburban area around a port. The limits of the metropolitan area for any port are determined by assessment by the department. Areas not classified as metropolitan are referred to as a non-metropolitan area or a rural area.
Minor nonconformityA deliberate or inadvertent action or contravention of departmental requirements that results in a situation that may compromise the integrity of systems, processes or Approved Arrangements sites that are designed to manage or contain goods that are subject to biosecurity control.
Nominated VeterinarianA veterinarian who is employed by a Nominated Veterinary Hospital and has a written agreement with a Biosecurity Industry Participant to provide veterinary services to the Approved Arrangements site when required. The Nominated Veterinarian must be approved by the department and be registered under the relevant law of a state or territory as a veterinarian, veterinary practitioner or veterinary surgeon.

Nominated Veterinary Hospital

(NVH)

Veterinary hospital nominated by a Biosecurity Industry Participant and approved by the department which has agreed to provide emergency treatment to sick or injured animals under biosecurity control.
Non-commodityAny article transported to Australia in conjunction with a commodity being imported, such as wooden packing.
Non-rated corrective action request (NR CAR)A corrective action request without a nonconformity classification. Issued when the department has incorrectly provided a Biosecurity Industry Participant (BIP) with approval or incorrect advice which results in the BIP being non-compliant with departmental requirements.
NonconformityDeviation (or multiple deviations) from the documented procedures and/or requirements, which is confirmed through the collection of objective evidence that proves discrepancies or lapses in discipline relating directly to either departmental requirements or legislative requirements, and which may compromise the overall effectiveness of the Approved Arrangement approval.
NurseriesA place where plants are propagated and grown to usable size. This includes retail nurseries which sell to the general public, wholesale nurseries which sell only to other nurseries and to commercial landscape gardeners and private nurseries which supply the needs of institutions or private estates. This also includes sites on which young trees, shrubs, vines etc. are propagated for the purpose of transplanting or a plantation of young trees or greenhouse operations undertaken for the cultivation and/or exhibition of plants under controlled conditions.
Packing DeclarationDocument produced by an overseas packer and/or supplier that describes how goods in a container were packed and the type of packing material used in the container.

Personal effects

(PE)

Non-commercial goods imported by private individuals, often with the assistance of a Household Goods and Personal Effects Forwarder or similar. Personal effects include household goods and unaccompanied baggage.
PestRefer to the Biosecurity Act 2015, section 9.
Physical containment
level 1 - 4
Australian standards for the containment of microbiological products. The classification of a microbiological laboratory dictates not only the physical infrastructure but also the work practices and equipment required.
PlantRefer to the Biosecurity Act 2015, section 9.
Post-arrival quarantineRefer to post-entry quarantine.

Post-entry quarantine

(PEQ)

The Quarantine of a consignment after arrival into Australia. For example, live plants or live animals may remain under quarantine for an extended period of time after entry before release. May also be referred to as post-arrival quarantine.
Pre-approval audit

An audit that is conducted before :

  • approval of a new Approved Arrangement, or Approved Arrangement site; or
  • addition of a new Approved Arrangement class; or
  • approval of a variation to an existing Approved Arrangement ; or
  • revocation of a suspension of approval (part or whole), to ascertain whether suspension can be lifted.
PremisesRefer to the Biosecurity Act 2015, section 9.
Primary containerContainer that is in direct contact with biosecurity risk material. This could include, but is not limited to: bin liners, holding tanks, unlined biosecurity bins and ventilated animal enclosures.
Probation audit

An audit conducted after:

  • approval of a new Approved Arrangement, or Approved Arrangement site; or
  • addition of a new Approved Arrangement class; or
  • revocation of suspension of approval; or
  • approval of a variation to an Approved Arrangement; or
  • a failed audit or detection of a critical nonconformity.
Processing

Any type of activity undertaken on a good that changes:

  • a good physically, chemically or biologically; or
  • what is known about a good’s physical, chemical or biological state; or
  • a good’s physical location.
Includes (but is not limited to): growing, vaccinating, treating, inspecting, testing, analysing, x-raying, transporting, deep burying, heating, freezing, preserving, irradiating, fumigating, machining, milling, crushing, manufacturing, washing, cleaning, sieving, dipping, steaming, boiling, sterilising, disinfecting, disinsecting, spraying, centrifuging and dehydrating.
QuarantineThe act of isolating something for a defined period of time (for testing or inspecting for the appearance of disease)

Quarantine Premises Register

(QPR)
The database used to record Approved Arrangement types, Biosecurity Industry Participants details, audit results and what biosecurity directions have been activated for a site.
Receival areaPortion of the Approved Arrangements site where goods that are subject to biosecurity control are received and unpacked from a container on arrival. May also be referred to as an unpack area.
ReceptacleNon-commodity containers that are used to carry goods. Receptacles may include: air cans, bins, transport containers, unit loading devices, parcels, letters, sea containers, pallets and vessels.
Release from biosecurity controlRefer to the Biosecurity Act 2015, section 9
Relevant associatesRefer to Fit and proper test for Approved Arrangements applicants on the department’s website.
Rural areaArea considered to be high risk and likely to be better suited to the establishment of exotic pests and diseases than a metropolitan area. This is due to a number of factors, including proximity to host plant and animal material or natural environments that are generally less prevalent in built up urban areas.
Rural tailgate inspection Tailgate inspection performed by Biosecurity Officers on containers that are going to be delivered to a rural area for unpacking. It involves an external inspection of the container and a visual verification of the container and goods through opened container doors.
Salmonid hatcheries​A place where the eggs of fish belonging to the Salmonidae family (including salmon, trout and whitefish) are hatched.
Scheduled auditAn announced or unannounced audit scheduled at the low audit rate to monitor ongoing compliance of an Approved Arrangement site.
SealSmall device that can be fixed to a lock, door, gate or other fixture. The device is usually numbered and must be destroyed in order to remove it. May refer to either a biosecurity seal or a customs seal.
Seals intactConsignment that has been permitted to move from one place to another under seal.
Secondary containerContainer that provides additional protection for the primary container.
Site planArchitectural or engineering drawing of an Approved Arrangements site drawn to scale and with dimensions which shows the boundaries of the premises and biosecurity area, and the outline of buildings, structures and site improvements. Each building, structure or area shown on the drawing must be named and identified.

Standard Operating Procedures

(SOP)

Written document or instruction detailing relevant steps and activities of a process or procedure. A standard operating procedures document provides employees with a reference to business practices, activities or tasks.
Storm surgeCoastal flooding which occurs when sea water rises above normal tidal height.
Storm waterUrban rainfall and run-off captured by an urban storm water drainage system.
Susceptible host Plant, human, animal or the environment that can be infected by or act as a vector for an exotic pest or disease.
Tailgate inspection Inspection performed by Biosecurity Officers to visually identify and address a range of biosecurity risks associated with containerised cargo. It involves the inspection of external container surfaces and inspection of internal surfaces and goods through opened container doors. If the visual assessment identifies the presence of infestations or contamination, or if the tailgate inspection does not resolve commodity, packing or documentation issues, the container will require further intervention.
Trading nameA name used by an entity or person to trade under, without it being registered as a business name.
Note: Trading names were collected prior to 28 May 2012 by the Australian Taxation Office (ATO). They will be displayed on the Australian Business Register (ABR) until 31 October 2018. Trading names are no longer maintained on the ABR’s Australian Business Number (ABN) lookup service. Trading names are still be maintained with the ATO for taxation purposes. However any updates will not be displayed on the ABR's ABN lookup service.
Treatment areaArea used for the treatment of animals, vessels, plants, persons or other goods to established standards.
Treatment certificateCertificate that specifies the treatment applied to goods within a specific consignment.
Unannounced auditAn audit where the Biosecurity Industry Participant is given no notice of the audit date or time.
Unpack areaRefer to receival area.
Vacant landAny plot which contains no buildings or usable structures. These areas may or may not have improvements, e.g. sewers or power lines.
VesselRefer to the Biosecurity Act 2015, section 9.
Veterinary treatmentThe administration or application of drugs, medicines or chemicals to an animal for the prevention or cure of disease.
Wash bayAn area of an Approved Arrangements site to be used for the cleaning of goods contaminated with biosecurity risk material. Wash bays must conform to the Approved Arrangements specific class requirements.

Please contact Audit Services or more information regarding the glossary.

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