Entity Identifier (AEI)

The Entity Identifier (AEI) field (formerly known as the AQIS Entity Identifier*) in the Integrated Cargo System (ICS) is used to track and manage the offshore treatment certification that accompanies consignments entering Australia.

Reporting the AEI enables:

  • the expedited clearance of consignments treated by acceptable offshore treatment providers
  • the department to identify and manage unacceptable offshore treatment providers

AEI information should be entered in the AEI field for consignments accompanied by the following types of offshore treatment certificates:

  • methyl bromide
  • brown marmorated stink bug (BMSB) treatments (methyl bromide, heat treatment and/or sulfuryl fluoride)
  • gamma irradiation
  • sulfuryl fluoride
  • ethylene oxide

AEI details can also be entered to report the cleaning and pre-inspection of used vehicles by recognised treatment providers. See offshore treatment of used vehicles for further information.

*AQIS Entity Identifier continues to be used in the ICS environment as it has been hard coded in the system and is unable to be changed.

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Benefits in entering the AEI

By entering the AEI, customs brokers and self-reporting importers do not have to manually check the offshore treatment provider lists on the department’s website to determine if the treatment provider is acceptable and that the company address details are correct.

Profiles are created in the ICS for treatment providers that are not acceptable. Where an AEI is entered for an unacceptable treatment provider, the import declaration will be referred to the department.

If the consignment has a valid treatment certificate, entering the AEI may expedite the clearance of the goods.

AEI entry requirements

Customs brokers and self-reporting importers are required to enter an AEI for all consignments accompanied by a:

AEI information can also be entered:

Locating a treatment provider’s AEI

The AEI must be included on the treatment certificate.

The AEI uses a format of a two-character country code (ISO 3166-1-ALPHA2) followed by a four-digit company identification number. The scheme/treatment code is added to the end.

The exception is for the generic AEI that must be entered for all sulfuryl fluoride treatment certificates (SFTREATED). See sulfuryl fluoride treatment certificates.

 If you cannot locate the AEI on the treatment certificate:

  • Identify the country of origin and name of the treatment provider that issued the certificate
  • Go to the relevant treatment scheme/provider list on the department’s website to find the treatment provider and their AEI.

Note: if the AEI is not included on the treatment certificate, this could be an indicator that the treatment provider is not under an offshore treatment scheme or that the certificate is not genuine.

Entering the AEI information

There are differences in how the AEI should be entered on the import declaration depending on the treatment type and scheme.

The links below provide specific information on how to enter AEI for:

AEI quick reference guide

For a summary of how to correctly enter the AEI, refer to the AEI reference guide.

Download
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AEI Quick Reference Guide PDF​ 180 KB

The document may not meet Australian Government accessibility guidelines. If you require an accessible version, please contact us at AEP Support.

Entering an AEI for a non-commodity

An AEI can only be entered against the commodity. Where a non-commodity is treated offshore and is accompanied by a treatment certificate (not ISPM15), customs brokers are required to enter the AEI in accordance with the guidance outlined below.  

ISPM15

Acceptable ISPM15 packaging and dunnage does not require an AEI to be recorded against it.

If there are concerns with the treatment certificate

Assessment of the contents of treatment certificates is still required.

If you determine that the treatment certificate does not meet requirements:

  • enter the AEI
  • enter the BCOM concern type which will refer the consignment to the department for assessment

When lodging the documents for the consignment in COLS, please make the department aware of any treatment certificate concerns.

What happens if I don’t enter the AEI?

It is a condition of Class 19.1 and 19.2 approved arrangements that an AEI must be entered where a declaration relies on a treatment certificate assessment and an AEI has been assigned to the treatment provider.

Not entering the AEI is considered non-compliance against these arrangements.

Amendment of the import declaration may be required in instances where the AEI for an acceptable treatment certificate should have been entered. This may result in clearance delays.

Brown marmorated stink bug (BMSB) treatment certificates

The department has registered offshore BMSB treatment providers under the Offshore BMSB Treatment Providers Scheme (the scheme) to conduct sulfuryl fluoride, methyl bromide or heat treatments to address the BMSB risk.

It is mandatory for BMSB treatment providers in target risk countries to be registered under the scheme. BMSB treatment providers in non-target risk countries (e.g. Singapore) can also register, but it is not mandatory.

Learn more about BMSB requirements.

AEI requirements for registered BMSB treatment providers

All BMSB treatment certificates issued by treatment providers registered under the scheme must include their AEI number.

If a consignment is accompanied by BMSB sulfuryl fluoride, methyl bromide or heat treatment certificate from a registered BMSB treatment provider, customs brokers are required to select the appropriate AEI code from the reference file provided, using the ‘Entering the AEI’ guidelines below.

AEI requirements for non-registered BMSB treatment providers

BMSB treatments can be conducted by treatment providers that are not registered under the scheme if the treatment is not undertaken in a BMSB target risk country.

BMSB treatment certificates issued by non-registered treatment providers will not have an AEI number and brokers are not required to enter an AEI number in such cases. The exception is for those AFAS treatment providers who are not registered as BMSB treatment providers. In those instances, the AEI of the treatment provider should still be entered.

Entering the AEI

Where the BMSB treatment certificate issued by a treatment provider registered under the scheme covers the whole consignment, the AEI is only required to be entered against the first tariff line of the import declaration.

The only exception is for BMSB treatments of break bulk cargo, where the AEI needs to be entered against every line of target high risk goods.

For brokers operating under an AEPCOMM approved arrangement, the AEI should be entered in conjunction with the AEPCOMM code specified in the BMSB hitchhiker pests BICON case.

In the AEI field in customs broker third party software or the ICS, select the appropriate AEI from the list provided ensuring that the company name in the second column matches the company name on the certificate.

All registered BMSB treatment providers (acceptable and non-acceptable) are included in the AEI list in the ICS.

Multiple AEIs can be recorded in the same location

There may be occasions where a consignment is accompanied by more than one treatment certificate – for example, one for a BMSB treatment and one for a commodity treatment. In these instances, customs brokers can enter the multiple AEIs against the first tariff line of the import declaration (except for break bulk cargo).

Australian Fumigation Accreditation Scheme (AFAS) methyl bromide treatment certificates

To enter an AEI for AFAS methyl bromide treatment certificates (commodity and non-commodity), customs brokers should:

  1. Determine the AFAS identification number or AEI of the company that issued the certificate.
  2. In the AEI field in customs broker third party software/ICS, select the appropriate AEI or AEIs from the list provided ensuring that the company name in the second column matches the company name on the certificate.

All AFAS-registered treatment providers (acceptable and non-acceptable) are included in the AEI list in the ICS.

An AEI is only required to be entered once for each consignment.

If the treatment certificate covers multiple commodities in the consignment

The AEI is only required to be entered against the first tariff line of the import declaration.

If there are multiple treatment certificates for the consignment

All of the AEIs can be entered against the first tariff line of the import declaration.

Some customs broker third party software will allocate the selected AEI to all tariff lines. This is also acceptable.

Non-AFAS methyl bromide treatment certificates

Methyl bromide treatment certificates issued by treatment providers in non-AFAS countries will not have the AEI included on them.

To enter an AEI for non-AFAS methyl bromide treatment certificates (commodity and non-commodity), customs brokers should:

  1. Identify the country of origin and name of the methyl bromide treatment provider that issued the certificate.
  2. In the AEI field in customs broker third party software/ICS, search the AEI list by country code and company name to determine if the company has had an AEI allocated to it.
    • Where it has, select the AEI with the matching country code and company name.
    • Where it has not, select the 0001 numbered AEI (all acceptable companies) allocated to the country of the treatment provider.

An AEI is only required to be entered once for each consignment.

If the treatment certificate covers multiple commodities in the consignment

The AEI is only required to be entered against the first tariff line of the import declaration.

If there are multiple treatment certificates for the consignment

All the AEIs can be entered against the first tariff line of the import declaration.

Some customs broker third party software will allocate the selected AEI to all tariff lines. This is also acceptable.

Sulfuryl fluoride treatment certificates

All containers that have been treated with sulfuryl fluoride must be reported to the department when lodging the import declaration by using the AEI.

Refer to industry advice notices 12-2019 and 24-2019 for more information on sulfuryl fluoride treatment reporting.

Non-BMSB consignments treated with sulfuryl fluoride

Only a generic AEI (SFTREATED) is required to be entered against the import declaration when sulfuryl fluoride has been used on the consignment.

The generic AEI is only required to be entered against the first tariff line of the import declaration.

BMSB consignments treated with sulfuryl fluoride

For BMSB consignments treated with sulfuryl fluoride, customs brokers will need to enter both:

  • the sulfuryl fluoride treatment provider’s AEI (found on the treatment certificate)
  • the generic sulfuryl fluoride AEI – ‘SFTREATED’

It is important that the specific AEI for the treatment provider is reported in conjunction with the generic AEI to avoid unnecessary referrals of import declarations that are subject to high risk BMSB measures and have been treated offshore.

Other offshore treatment schemes

Irradiation and ethylene oxide treatment certificates

To enter an AEI for gamma irradiation and ethylene oxide treatment certificates, customs brokers should:

  1. Determine the AEI of the company that issued the certificate.
  2. In the AEI field in customs broker third party software/ICS, select the appropriate AEI or AEIs from the list provided ensuring that the company name in the second column matches the company name on the certificate.

All registered treatment providers (acceptable and non-acceptable) are included in the AEI list in the ICS.

An AEI is only required to be entered once for each consignment.

If the treatment certificate covers multiple commodities in the consignment

The AEI is only required to be entered against the first tariff line of the import declaration.

If there are multiple treatment certificates for the consignment

All of the AEIs can be entered against the first tariff line of the import declaration.

Some customs broker third party software will allocate the selected AEI to all tariff lines. This is also acceptable.

AEI assistance

If you are having problems entering an AEI or require further assistance email:

For AFAS and non-AFAS treatments: AFAS

For BMSB treatments: BMSB treatments

For AEP-related enquiries: AEP Support