Automatic Entry Processing (AEP) Reform

We are updating Automatic Entry Processing (AEP). We aim to encourage industry uptake and use of our broker approved arrangements by improving system efficiency and expanding the scope of commodities.

This affects biosecurity industry participants (BIPs) and accredited persons for these broker approved arrangements:

  • Class 19.1: Non-commodity for Containerised Cargo Clearance (NCCC)
  • Class 19.2: Automatic Entry Processing for Commodities (AEPCOMM)

On 22 June 2018 we will be implementing phase 2 of these reforms.

Training

You should now have completed the Continued Biosecurity Competency (CBC) in order to maintain your accreditation for implementation of phase 2 of the AEP reform. The activities closed on the 4 June 2018 and records of accredited persons are being updated in preparation for phase 2 implementation. Thank you for your cooperation during this period.

If you have not completed the activities please contact the department immediately.   

Find out details of Training and accreditation for approved arrangements.

Changes

Changes you can expect in phase 2:

  • enhanced IT systems to simplify lodgement and increase system flexibility
  • updated BICON AEPCOMM user access with additional functionality for accredited persons
  • new compliance model that rewards continued compliance.

System enhancements

The new AEP functionality will be released into the Agriculture Import Management System (AIMS) on Friday 22 June 2018.  Are you and your third party software provider prepared for the changes?

Automatic Entry Processing (AEP) for NCCC will be automated based on the information entered by the accredited person into the Integrated Cargo System (ICS). An automated biosecurity direction to manage the biosecurity risk will be generated based on the Concern Type entered. The requirement to add an AEP Processing Type (AEP code) to manage non-commodity concerns will be removed.

AEP for Commodities will be less restrictive and more intuitive. Import declarations containing multiple product lines will be processed at the line level. This means that the accredited person may apply a different AEPCOMM code to each line and obtain different directions to manage the biosecurity risk of separate commodity types.

Systems outage

As a result of this update AIMS will be unavailable from 19:00 on the 22 June 2018 until 03:00 (AEST) on Saturday 23 June 2018.

No other systems will be directly affected by the outage however, the following system will not be able to retrieve any information from AIMS during the outage:

  • Cargo Online Lodgment System (COLS)
  • National Appointments System (NAS)
  • Integrated Cargo System (ICS)

Brokers/Importers are advised not to lodge any import declarations in ICS or COLS lodgments during the outage period. After successful deployment of the new AEP functionality BIP and accredited persons for the class 19.1 NCCC and class 19.2 AEPCOMM approved arrangements will be required to lodge import declarations in accordance with the updated requirements of their approved arrangement.

Please note that reference data in the ICS will be updated with the new NCCC concern types and AEPCOMM codes (processing types) from Friday 22 June 2018. This is to enable the use of the new NCCC concern types and AEPCOMM codes in third party software on Saturday 23 June 2018. The new concern types should not be used until after the outage. Existing NCCC Concern types and AEPCOMM codes will be invalidated from the 24 June 2018. However should not be used after the outage and the new codes are active.

BICON

From the 23 June 2018 AEPCOMM information will only be available to industry participants that have registered for a BICON AEPCOMM user account. AEPCOMM information will be removed from the public view of BICON. BIPs and accredited persons must sign up, or upgrade their BICON account to the AEPCOMM user access version prior to implementation of phase two. Help cards to assist you in gaining access are available on the Help section of BICON.

Compliance model

The new compliance model rewards BIPs that demonstrate ongoing compliance with reduced verification rates.  How we monitor compliance is published in the approved arrangement’s general policies.

A compliance guide has been developed to provide accredited persons and BIPs with details of how to remain compliant with individual broker AA requirements.  The compliance guide provides the classifications for non-compliance incidents providing transparency and consistency in implementing non-compliant outcomes.

Download a copy of the AA general policies Appendix 2: Brokers – monitoring and assessing compliance and the Compliance classifications for broker approved arrangements guide.  These documents will be effective from 23 June 2018.

Download

Document

Pages

File size

AA general policies Appendix 2: Brokers - monitoring and assessing compliance PDF 7

733 KB

AA general policies Appendix 2: Brokers - monitoring and assessing compliance DOCX 71.7 MB

Compliance classifications for broker approved arrangements guide PDF

13

1.1 MB

Compliance classifications for broker approved arrangements guide DOCX

9

51 KB

If you have difficulty accessing these files, please visit web accessibility.

Industry Support

We encourage you to make the most of the reform to improve efficiency of your business and the department. We also want to help you comply with your requirements to ensure biosecurity risk is managed effectively. 

To assist with the implementation of phase 2 we have developed a series of task cards to help BIPs and accredited persons with their new import declaration lodgment requirements for NCCC and AEPCOMM. Download a copy of the task cards to assist you in using the new arrangement.

To help support the implementation of phase 2 we have established a team to assist you in using the new arrangement. Queries can be sent via email to AEP Support or by phone on 1800 900 090.

Download

Document

Pages

File size

Lodging NCCC consignments PDF 2

226 KB

Lodging AEPCOMM consignments PDF 2212 KB
Lodging non-standard consignments PDF 2

226 KB

Identifying and resolving an AEP error PDF 2

186 KB

If you have difficulty accessing these files, please visit web accessibility.

Administration

Notices of intent to vary approved arrangements were issued to BIPs in early May 2018 (per Section 414 of the Biosecurity Act 2015).

As part of the variation process the BIP was required to provide a list of their accredited persons and confirmation of their completion of CBC activities to the department by 6 June 2018.

The department is now processing the variations and issuing notices of decision to BIP’s to ensure that all BIP’s that have complied with the requirements are successfully transitioned under the varied arrangements. Thank you for your patience throughout this process.

For those that are yet to provide the required information please contact the department immediately. Ay notices received after the 6 June deadline may not be approved by implementation of phase 2.

The new class 19.1 NCCC and 19.2 AEPCOMM requirements documents are available below until 23 June 2018. These documents will also be sent to BIP’s as part of the approval process for the variation. From implementation all policy documents will be available on the approved arrangement webpage

Download a copy of the broker arrangement Class 19.1: Non-commodity for containerised cargo clearance (NCCC) and Class 19.2: Automatic entry processing for commodities (AEPCOMM) requirements policies and comparison guides.

19.1 - Non-commodity for containerised cargo

Download

Document

Pages

File size

Requirements for approved arrangement class 19.1 PDF15

1.4 MB

Requirements for approved arrangement class 19.1 DOCX 151.0 MB

Requirements comparison guide for NCCC PDF

11

694 KB

Requirements comparison guide for NCCC DOCX

11

87 KB

If you have difficulty accessing these files, please visit web accessibility.

19.2 - Automatic entry processing for commodities

Download

Document

Pages

File size

Requirements for approved arrangement class 19.2 PDF28

1.4 MB

Requirements for approved arrangement class 19.2 DOCX 28712 KB

Requirements comparison guide for AEPCOMM PDF

12

703 KB

Requirements comparison guide for AEPCOMM DOCX

12

88 KB

If you have difficulty accessing these files, please visit web accessibility.

If you would like more information or have any questions about the changes to the broker approved arrangements please email the AEP Support team.