Lodgement of import documentation via email

​​Where biosecurity or imported food consignments are electronically declared as a Full Import Declaration (FID) and a Long Form Self Assessed Clearance (SCL) entries,  customs brokers and commercial importers are required to use the Cargo Online Lodgement System (COLS), instead of email, to lodge import documentation for assessment.
Email lodgement will only be available in the circumstances as outlined below.

  1. Documentation related to Cargo Report Self Assessed Clearances (CRS) and Short Form Self Assessed Clearance (SAC) entries must be lodged to sacncc@agriculture.gov.au. To ensure appropriate prioritisation, please consider the following:
  • For perishable or urgent consignments (e.g. live animals, airfreight perishables, non-refrigerated perishables, urgent medical supplies and Fumigation Reports)include “Urgent” or “Perishable” in the subject line of the email.
  • For animal transport equipment forms, include “Animal transport equipment” in the subject line of the email.
  1. Documentation related to military consignments, carnets, unaccompanied personal effects (UPEs), ship stores and transhipments must be lodged to importassessment@agriculture.gov.au with a manual entry lodgement cover sheet:

Download

DocumentPagesFile typeFile size
Manual entry lodgement cover sheet for military consignments2PDF1.0 MB
Manual entry lodgement cover sheet for carnets, UPE's, ship stores and transhipment2Word67 KB

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To ensure appropriate prioritisation, please consider the following:

  • For military consignments, include “Military” in the subject line of the email
  • For carnet consignments, include “Carnet” in the subject line of the email
  • For UPE consignments, include “Personal Effects” in the subject line of the email
  • For ship stores consignments, include “Ship Stores” in the subject line of the email
  • For transhipment consignments, include “Transhipment” in the subject line of the email
  • For payments related to the above, include “Payment” in the subject line of the email (a manual entry lodgement cover sheet is not required)

Please ensure that each email message contains documents for a single entry only and the subject line reads as follows: <consignment type as above> <importer name> <broker reference no>.

Scanned images should be forwarded in PDF, JPG or TIF formats only and the total size of the email should not exceed 8MB. Zip files will not be accepted. To minimize file size, ensure that only the required documents are sent as follows:

  1. Email coversheet identifying: relevant import permit numbers; what documents have been attached; the expected outcome of the assessment; and the nominated location(s) for any required action.
  2. Commercial Documents: bill of lading/air waybill; invoice/packing list
  3. Non–Commodity Documents (if required): packing declaration; container cleanliness declaration; treatment Certificate
  4. Commodity Documents*: manufacturer’s/exporter’s declaration; treatment certificate; animal health/phytosanitary certificate; Departmental clearance letter

* Documentation requirements for specific commodities can be determined through the Biosecurity Import Conditions (BICON) system or the Import Permit.

Requests for document assessment outside business hours can be made using this form, prior to lodging import documents:

Download

DocumentPagesFile typeFile size
Request to have import documents assessed outside business hours2PDF280 KB

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