Suspending or revoking non-broker approved arrangements

​You must notify the Department of Agriculture and Water Resources if you are planning to change or cancel your approved arrangement (AA).

Requirements for making changes depends on the kind of arrangement, specifically whether you operating an approved arrangement site or a broker arrangement.

Your AA declarant, manager or site manager must advise the department at least 15 working days prior to the proposed date of any changes to your AA.

Notifications must be made in writing to Approved Arrangements.

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Suspending an AA

Full suspension

Where a Biosecurity Industry Participant (BIP) wants to suspend their whole AA, an email with the following information must be submitted to Approved Arrangements:

  • start date of suspension
  • end date of suspension
  • details of how biosecurity risks will be managed during the period of suspension (e.g. removed from site).

Partial suspension

Where a BIP wants to suspend part of their AA (e.g. a class or a specific biosecurity activity), an email with the following information must be submitted to Approved Arrangements:

  • start date of suspension
  • end date of suspension
  • details of the biosecurity activities that will not be carried out during the period of suspension
  • details of how biosecurity risks will be managed during the period of suspension (e.g. removed from site).

Fees

Suspensions will be charged fee-for-service rates for the time taken to conduct the assessment. The average assessment time for full suspensions is three hours although some applications may take longer. If the assessment time is expected to be longer than five hours, the department will contact you to see if you wish to proceed.

The average assessment time for partial suspensions is four hours although some applications may take longer. If the assessment time is expected to be longer than six hours, the department will contact you to see if you wish to proceed.

Information about current fees and levies are available in the department’s Charging guidelines.

Revoking an AA

Where a BIP wants to revoke their AA, an email with the following information must be submitted to Approved Arrangements:

  • date of cancellation
  • details of when and how biosecurity risks will be removed from the site.

Close out audits for cancellations

If necessary, an onsite audit will be conducted to close out the AA site. Fee for service charges will apply for the onsite audit, including pre and post audit activity.

Before the close out audit is conducted you must make sure:

  • goods subject to biosecurity, including waste, have been removed from the site through:
    • release from biosecurity
    • department movement direction to another approved arrangement site
    • destruction
    • exportation
  • quarantine and biosecurity signs have been removed from display, after the goods subject to biosecurity have been removed from the site
  • equipment used for goods subject to biosecurity control have been cleaned and disinfected using a department approved disinfectant.

At the audit you will be required to provide the following evidence:

  • waste and dunnage was collected by a department approved waste transporter
  • for sites with a wash bay:
    • copy of invoice for ‘flush and disinfect’ of wash bay sludge pit and tanks
    • evidence of removal of liquid waste subject to biosecurity has been removed by a department approved liquid waste transporter.

Note: AA operators must retain, and make available to the department, records for a minimum period of 18 months after biosecurity clearance or disposal of goods subject to biosecurity.

Decommissioning and refurbishment of class 5 and 7

Where operators of class 5 and 7 approved arrangements propose to:

  • cease operations
  • renovate their site for purposes of obtaining compliance with the updated class 5 requirements
  • undertake a generic site upgrade.

The department requires that any risk of biosecurity concern is treated appropriately before the cessation of operations as an AA or the start of the refurbishment. This includes the disinfection of equipment, accessories and fittings, waste piping, filter media and any other components of the site that has the potential to be host material for goods of biosecurity concern.

The department has produced checklists to help operators to develop a refurbishment/decommissioning plan. These checklists are intended to assist operators in mitigating biosecurity risks associated with their operations. The processes required to be implemented are determined by the level of containment provided by the facility and the risk associated with the biosecurity material handled.

DocumentsPagesFile typeFile size
Refurbishment checklist for class 5.2 AA sites6Word67 KB
Refurbishment checklist for class 5.2 AA sites

6

PDF

434 KB
Decommission checklist for class 5.2 AA sites5Word68.9 KB
Decommission checklist for class 5.2 AA sites5PDF425 KB
Refurbishment checklist for classes 5.3, 7.3, 5.4 and 7.4 AA sites6Word74 KB
Refurbishment checklist for classes 5.3, 7.3, 5.4 and 7.4 AA sites6PDF498 KB
Decommission checklist for classes 5.3, 7.3, 5.4 and 7.4 AA sites5Word71 KB
Decommission checklist for classes 5.3, 7.3, 5.4 and 7.4 AA sites

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PDF428 KB

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Further information

Please contact the department for more information regarding the application process.