Changes and variations to non-broker approved arrangements

​Changes and variations to non-broker approved arrangements (AAs) can only be made by a Biosecurity Industry Participant (BIP) that has an existing AA. If you are applying for a new AA and you wish to propose alternative measures to those set in the class requirements, you will need to include these details in your Application for an approved arrangement.

Your AA declarant, manager or site contact must advise the department at least 15 working days prior to the proposed date of any changes to your AA.

Notifications must be made in writing to Approved Arrangements, with the required information as detailed below.

Change in legal entity

A change in Australian Business Number (ABN) is taken to be a change in legal entity. Where an ABN has changed but the BIP can demonstrate they have an Australian Company Number (ACN) which is linked to both the current and new ABN, the legal entity is not considered to have changed. An email to Approved Arrangements with the details of the new ABN is sufficient.

Where a BIP advises of a change in legal entity, a new application is required, please include details of the current AA in an accompanying email as it will need to be cancelled. Please ensure this email is from the AA manager and include the AA name and reference number. The email will also need to specify a date for cancellation, as this is a legislative requirement, the date needs to be more than 15 business days from the date submitted to the department, as per class requirements. The cancellation will be actioned on approval of the new AA. No audit will be required where there is no change in physical address, accredited persons or biosecurity activities. Please include this information in the email accompanying the new application. If these details have changed, an audit may be required to determine the class requirements are still being met.

Audit rate

Where the AA of the previous legal entity had a probation audit rate, this carries over to the new AA.

Where the previous AA had a low audit rate, the audit rate for the new AA is probation 2. The probation 2 audit rate is used to ensure the AA General Policies requirement of an audit being conducted within 365 days of the last audit is met.

Further information about audits and audit rates can be found in the AA General Policies.

Levies

Where the new legal entity does not have any other AAs with the department, the application and annual levies will apply. Information about current fees and levies are available in the department’s Charging guidelines. Any fees or charges previously paid cannot be transferred to the new arrangement.

Change in physical address

Where a BIP advises of a change in physical address, a new application is required and a pre-approval audit of the new physical address must be passed before the delegate can approve the AA.

If the site is part of a co-location network, please include details of what changes need to be made to the network.

Audit rate

If approved, the AA is subject to the probation audit rate. Further information about audits and audit rates can be found in the AA General Policies.

Change in declarant, AA manager or site contact

Where a BIP advises of a change to the declarant, AA manager or site contact and the fit and proper persons (FPP) status has changed, a new application is required.

If the FPP status has not changed, please email the below details to Approved Arrangements:

  • AA reference number
  • full name
  • work:
    • phone
    • mobile
    • email.

Change in postal or email address

Please email Approved Arrangements with the updated details of any changes to the business postal or email address and please include your AA reference number.

Adding or removing a class, site or biosecurity activities

Where a BIP wants to add or remove a class, site or biosecurity activities from an existing AA, the below application to vary an approved arrangement is required.

Fees

Variation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s Charging guidelines.

Change in biosecurity area

Please email Approved Arrangements with the updated details of any changes to your biosecurity areas. Examples of changes include:

  • an increase or reduction in size
  • a relocation of existing biosecurity area within the same physical AA site
  • a change in location of a biosecurity containment boundary of a biosecurity area
  • a change in the structure of a containment boundary of a biosecurity area.

Please include with your email a site map identifying the existing areas and proposed areas, with photographs (where possible) of the proposed changes. For biocontainment facilities AA classes 5.2 – 5.4, also provide a copy of the third party assessment reports, where applicable.

When making changes to the biosecurity area, you must ensure any changes made do not compromise the integrity of the biosecurity area, thereby compromising the management of the intended risk. Regardless of the changes, the biosecurity area must satisfy class requirements for which the AA site is approved.

Note: A change to a biosecurity area may result in an on-site audit/visit by the department. This will be assessed by the department on case by case basis.

Varying class requirements

Where a BIP wants to vary the class requirements of an existing AA, the below application to vary an approved arrangement is required.

Fees

Variation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s Charging guidelines.

Application to vary an approved arrangement

Variation requests must be made by completing the below application and submitting it to Approved Arrangements.

DocumentsPagesFile size
Application to vary a non-broker approved arrangement DOCX PDF Icon 11248 KB
Application to vary a non-broker approved arrangement PDF Word Icon11292 KB

The application must be accompanied by the following supporting information, if applicable to the change you are requesting:

  • a site plan
  • technical specifications for proposed alternate processes
  • efficacy data for proposed alternate treatments.

Consideration period

Applications for a variation to existing class requirements are considered to be technical and have a consideration period of 120 days. All other applications have a 90 day consideration period.

Please contact the department for more information regarding the variation process.

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