Plant Exports Management System (PEMS)

​The Department of Agriculture and Water Resources is releasing a new IT system, called the Plant Exports Management System (PEMS), for plant export Authorised Officers (AOs) and exporters of plants and plant products to simplify the plant export documentation process.

PEMS will improve the export inspection and documentation process through the efficient storage, transmission and reporting of inspection records and supporting documentation.

Reduced average documentation time will save you time and money and enable more efficient export of plants and plant products from Australia.

When will PEMS be available?

PEMS will be made available all plant export AOs in stages.

PEMS will be available for departmental AOs from 23rd January 2017.

PEMS is expected to be rolled out to external AOs progressively after a period of live testing and further improvements. Stay posted—more information about the roll out of PEMS will be provided soon.

What does PEMS do?

PEMS will make plant export operations more efficient and reliable by:

  • reducing data entry times
  • validating AO competencies automatically
  • storing inspection records and supporting documentation
  • eliminating double handling of documents
  • being available 24 hours a day, seven days a week.

PEMS will result in some changes to export documentation processes that you need to be aware of. The Department of Agriculture and Water Resources will provide more information on all process changes in due course.

However, exporters should be aware that they still need to request inspection appointments from the department. Exporters will still need to request Request for Permit (RFP) authorisation from the department via email.

Helpful PEMS functions

PEMS will include a range of helpful functions for plant export AOs and exporters.

  • PEMS will have a user friendly interface and include helpful prompts to make recording data easy.
  • PEMS will work on a range of devices including desktop computers, laptops and mobile devices.
  • PEMS will make documentation processes more efficient.
  • PEMS will centralise and store export documentation, making keeping accurate records easier and accessing them faster; these records will be available for auditing purposes.
  • PEMS has an offline mode so AOs can record inspection data even when there is no internet/ network connection at the inspection location.
  • AOs can generate and provide exporters with electronic copies of inspection documents.
  • Exporters will be able to provide all supporting documentation relating to their RFP to the inspecting AO for submission to the department through PEMS.

How will I know how to use it?

Face-to-face training will be available for all departmental and external AOs.

AOs will be notified by the department of scheduled PEMS training in their region.

Detailed instructional material is available online on the Plant Export Operations Manual.

For more information

For more information contact Plant Export Operations.

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