MARS offline forms

​​​​​​​​​​Important news

The Department’s Maritime National Coordination Centre (MNCC’s) operating hours are between 0600-2100 (ACST). Contact 1300 004 605 (free call in Australia). Outside Australia + 61 8 8201 6185.

Using the MARS offline form for itinerary updates

The MARS Itinerary update form is for agents and masters to advise the department of changes to a vessel’s itinerary for a voyage.

  1. Use this form for changes after a PAR has already been submitted, for changes to a vessel’s subsequent port itinerary.
  2. Masters and agents to complete the form and email it to the MNCC to action.

Options to access MARS

Agents and masters can work out the option that suits their business operations best in order to meet biosecurity reporting obligations:

  • Masters with internet access submit pre-arrival information by directly using the MARS online web portal.
  • Masters with email but no internet access complete offline forms that has been provided by an agent and then email the xml data file back to the agent. The agent then loads this data file into MARS.

    MARS Access

     

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Offline forms

Important:

  • Please make sure that when you are using offline forms, you regularly download the new forms from this webpage. This will minimise any errors when uploading the information into MARS.
  • If you are using the Chrome browser and the forms do not appear to display properly, save the form to your desktop before opening and entering data.

These five electronic offline forms can be used where there is limited or unreliable internet connectivity. They are available for download to your computer below.

The forms were last updated 1 September 2017. (Please note - Not for use before 6 September 2017).

Download

DocumentPagesFile size
MARS offline form pre-arrival report (PAR) PDF 7273 KB
MARS offline form non First Point of Entry application PDF 4168 KB
MARS offline form ballast water report PDF 2188​ KB
MARS offline form human health update PDF 5147 KB
MARS offline form domestic risk assessment application PDF 2137 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

The Itinerary update form is for agents and masters to advise the department of changes to a vessel’s itinerary for a voyage. Use this form for changes after a PAR has already been submitted, for changes to a vessel’s subsequent port itinerary. Masters and agents to complete this form and send to the MNCC to action.

This form was last updated 1 September 2017. 

Download

DocumentPagesFile size
MARS itinerary update form PDF 1110 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

For cruise vessels carrying live plants, the Live plants conveyance log is to be completed by the person in charge (master) of the vessel, prior to arrival in Australia.

This form must be emailed to the MNCC at the same time as the Pre-Arrival Report (PAR) is submitted through MARS. The log only needs to be emailed to the MNCC once per voyage.

Download

DocumentPagesFile size
Live plants conveyance log form PDF 3240 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

The original document must be retained onboard with the vessel’s log for inspection by a biosecurity officer.

This form was last updated June 2016.

Reporting obligations

Pre-arrival information, and changes, for maritime conveyances (vessels) must be reported in a form approved by the Director of Biosecurity, which is MARS. Electronic offline forms can be used where there is limited connectivity, but they do not constitute the approved form. Your reporting obligations are met once your information has been submitted in MARS.

Vessel operator responsibilities: The operator of the vessel is obligated to accurately report information in accordance with Section 193 of the Biosecurity Act 2015. This information must be lodged in MARS no later than 12 hours prior to arrival.

Shipping agent responsibilities: Where the vessel operator uses a shipping agent, the agent is responsible for lodgement of accurate and timely information into MARS. The agent must ensure that this information is a true and correct representation of the reports provided by the vessel operator, and that any changes have been confirmed with the operator.

Any changes in circumstances during the voyage in Australian waters must be reported to the department as soon as practicable.

Support tools

Locally based biosecurity officers are the key contacts at each of the port locations.

Support will also be provided by the Maritime National Coordination Centre (MNCC): 1300 004 605 within Australia or +61 8 8201 6185 outside Australia.

There are a range of support tools available to help you use MARS and comply with Australia’s biosecurity requirements. See the MARS communications and training materials webpage for user guides, Quick Reference Guides, FAQs, checklists and brochures.